Revealed! How to Organize the Perfect Office Holiday Party

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Do you work in an IT company? As the holiday season is approaching, have you been given the charge to become a planner for your annual office holiday party?? If so, there will be many things to be taken care of, and there would be hassles involved in this task too. But, planning and executing a good party will bring in a lot of positive effects to the overall environment of the company.

What kind of venue should be chosen for the party, what all food should be there in the menu and what other entertaining factors should be added, these questions will keep on circling our mind before hosting a successful office party. These office parties are meant for enjoyment among employees to boost their spirit for gaining more productivity.

What positivity can be brought by arranging an office holiday party?

The word party can itself boost anybody's excitement meter. But hosting a holiday party during holidays and making sure about everybody's presence and perfect execution of the task may be difficult, but there are a lot of positivity it brings. The advantages are explained below:-

  • The spirit and the morale of every employee can be boosted if, a holiday party can be thrown from the employer's side. This is done for bringing in some optimism for welcoming the New Year in support of the work culture.
  • If the employees are praised and awarded for their contribution in the company as a part of the holiday party, it can clearly strengthen the bond between the employer and the employees.
  • This type of yearly holiday party can help in developing good relations between employees.

As a planner for the office holiday party, how will you initially plan for the event?

For planning a big event like this, you need to have more than one month in your hands. The below points are very important and should be taken care of first:-

  • Will it be during the time in Thanksgiving, Christmas or New Year, you must set an appropriate date for the event.
  • Should it happen on the company premises or some other place? The venue of the party should be planned and booked before the event which will be suitable for all.
  • Send emails or SMS to every employee to tell them to know about the event. It is considered even better to get confirmation about their attendance in the party.
  • Book the vendors for supplying party essentials, and making sure of the quality of supplies they offer.

What are the most vital points in planning the office holiday party?

A perfect party, which will be incredibly appealing and enjoyable to every employee, is hard to plan, The below points will throw some light as how the holiday party should be planned:-

Set a proper theme

A proper party theme has to be picked by keeping in mind as at what occasion the holiday party is being thrown. If it is a Christmas party, then a huge Christmas tree would necessarily set the party theme, and every other aspect of the party will follow suit. A retro themed party for the New Year or Thanksgiving can be perfect too. Whatever be the time of the party, the theme gets decided according to that.

Decide on the dress one should wear to the party

Formals, Casuals, some particular color code or dressing according to the party theme, all these aspects has to be planned and must be informed to everyone before the party. While sending the invites, the dress code must be mentioned.

Schedule a proper program

A well planned and a well-prepared program schedule for a party is the most important aspect. What kind of music should be played, whether a short and crisp speech lauding the employee's performance should be given from the employer's side, or most importantly when should the party start or end should be appropriately scheduled.

Planning the food items

It is always advisable to study and plan the food, which should form the menu of the party. Vegetarians and non-vegetarians, both types of employees, work in the organization. Hence, ample variety of food should be included, as there will be various people with varied liking in food items. Some will like pizza, and some will like the stuffed Turkey. Proper ensuring should also be done with the vendor about the quantity of the food items so that it doesn't get finished.

Plan the decoration of the holiday party

Whether to follow the decor items according to the party theme or look for various random decoration items for accessorizing party venue, this planning is extremely important. Installation of artificial plants and trees in various corners or introducing temporary topiaries or faux cactus can add beauty to your party decor to another level. 

Plan the party performances

You must book performers in music and dance to increase the entertainment quotient of your holiday party. Instead of professional performers, talents from the employees can also be exhibited through this platform. This can add more fun and enthusiasm amongst them.

Games and awards

Introduce any games synonymous with the party mood which should involve everyone attending the party. This will be good for developing a good relationship amongst the employees. And also arrange a little award ceremony for recognizing hard work from employees in increasing the company's performance. This can boost everybody's mood.

Gifts or Prizes to be distributed

Favors in the form of goodies, special gift baskets, chocolate boxes and other dessert items or special cards can be made by personalizing the employee's name so that he/ she can take that prize as a return gift for their family. This will boost their morale in a big way, and they will be more than excited to attend the next holiday party hosted by the company.

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Commercial Silk Int'l
Commercial Silk Int'l